Managing a building is a balancing act between safety, efficiency, and uptime. But when facility documentation is scattered across paper files, outdated plans, or a single employee’s memory, that balance quickly falls apart. For organizations aiming to modernize operations, building management software offers a practical way to digitize, centralize, and mobilize critical building information.
Whether responding to a leak at 3 a.m. or preparing for a routine inspection, having the right documents on hand—floor plans, shutdown procedures, equipment manuals—can mean the difference between a quick resolution and prolonged disruption.
When Information Lives in Too Many Places
It’s not uncommon for facility information to be stored in multiple formats: some on paper, others buried in emails, and much more scattered across network drives. This setup creates confusion and delays, especially when speed and accuracy are needed.
Consider these frequent pain points:
Technicians wasting time looking for the right version of a floor plan
Contractors starting work without updated documentation
Emergency responders unable to locate gas or water shutoffs quickly
Maintenance teams duplicating efforts due to poor record-keeping
Without a consistent system of access, facility operations become reactive instead of proactive.
Solving the Data Gap with Centralized Access
A modern facility management solution helps eliminate these inefficiencies by creating a single source of truth for all building-related data. From renovation plans to utility shutoff maps and HVAC specifications, everything is stored in one digital repository—accessible by mobile devices in the field.
This centralized access simplifies coordination, reduces downtime, and ensures that everyone—technicians, supervisors, contractors—operates using the same, most current information.
Mobile Accessibility for On-the-Go Teams
Today’s facility teams are mobile. Work happens on rooftops, in boiler rooms, and across sprawling campuses—not just in front of a desktop. That’s why mobile access to building documentation is no longer a luxury—it’s a necessity.
With mobile-ready platforms, field staff can:
Instantly pull up floor plans and asset locations
Access and update maintenance records from anywhere
Navigate emergency shutdowns without delay
Upload job-site photos and notes in real time
This level of access removes friction from everyday tasks and allows teams to stay focused on the work—not the paperwork.
Emergency Preparedness Starts with Better Access
Emergencies test the limits of any facility team. A delay of even a few minutes in locating a shutoff valve or emergency route can have serious consequences. In these moments, relying on binders in offices or on someone’s memory is simply not enough.
Digitized systems allow for faster, safer decisions. Floor plans, fire protection layouts, hazardous material locations—they’re all available instantly on a mobile device, ready for any team member to use, even if leadership isn’t on site.
Maintenance that Builds Institutional Memory
Maintenance work is more than fixing what’s broken—it’s documenting what was done, when, and why. With a digital system, every repair, inspection, or replacement is logged and available for future reference.
Over time, this builds a detailed history that helps identify patterns, support compliance audits, and inform capital planning. It also creates a smoother transition when experienced staff retire or move on, as essential knowledge no longer leaves with them.
Simplifying the Complex
ARC Facilities understands the operational challenges facing modern facility teams. Their building management software allows quick access to floor plans, shutoff locations, equipment data, and emergency procedures—all via mobile, right when it’s needed.
ARC’s platform is designed to work alongside existing systems, enhancing what teams already use by making building intelligence instantly accessible across departments, locations, and shifts.
